ChongqingInstituteofForeignStudies
StudentHandbook
2022/2023
Contents
1.Introduction
ChongqingInstituteofForeignStudies,hereinafterreferredtoasCIFS,hasanambitiousmission,acleardevelopmentstrategy,adistinctivegoalandascientificandreasonablemethodofpersonneltraining.Westrivetofulfilthemissionsoftrainingtalents,developingscience,inheritingculture,servingsocietyandpromotinginternationalexchanges.
WewouldliketowelcomeyoutoyourBachelor-levelstudiesinCIFS,whetheryouareanewstudentorareturningstudent.Thereare2,1000aroundfull-timeface-to-facestudentsinCIFS,acrossYubeiandQiangcampuses.ThisStudentHandbookisforalltaughtstudentsinCIFS.Wehavemadeitclearwhereinformationappliestoallstudents.TheHandbookprovidesanoverviewofbasicinformation.Wehopethatitsupportsyoubyprovidingthisinformationinanaccessibleway.WehaveincludedhyperlinkstoStudentServicesandotherguidanceandservicesthatyoumightneedduringyourstudies.
2.AcademicRegulations
TheQualityManualsetsouttheregulations,policiesandproceduresaroundteachingandlearningatCIFS;itappliesequallyacrossYubeiandQijiangcampuses.Theregulatoryforceassociatedwiththeseregulations,policiesandproceduresmeanthatSchoolsandstudentsarerequiredtocomply.Inparticular,wheretheword"should"isused,thismeansthattheymustdothosethings.
Moredetailsincludedinthehyperlink:
Inparticular,youshouldbeawareoftheregulationsforalltaughtstudents,whichexplaintheregulationsbehindtheassessmentandscoreofgeneralperformance:
IMPORTANT
YoushouldreadthroughallofthisHandbookatthestartofyourstudiesaspartofyourinduction,sothatyouknowwhatinformationisincludedandwhereyoucangoforsupport.Youshouldalsoreturntoitwhenyouareworkingonyourcoursework,toremindyourselfofinformationrelatingtoassessmentandatthestartofeachacademicyearifyouareareturningstudent.
Thenextsectionprovidesimportantcontacts,someofwhichyouwilluseregularlyandothersofwhich
youneedtoknowaboutincaseyouhavedifficulties.Ifyoueverhavequestionsorproblems,makecontact.Weareallheretosupportyouandyoushouldnotfeelashamedorembarrassedaboutaskingforthehelpyouareentitledto.
ThemainmessageofthisHandbookisthatwewantyoutokeepengagedandkeepintouch!
3.Admissions
Thiscategorycontainstheadmissionsproceduresandrequirementsforalltaughtandresearch-basedprogrammesrunbytheInstitute.Itscontentisprimarilydirectedatcurrentandprospectivestudentsbutmayalsobeofinteresttostaffacrossallofcampuses.Moredetailsseethehyperlink:
4.Registration
Youwillalreadyhavereceivedinformationregardingregistration.
YouwillbeabletocompleteyourregistrationinpersononStudentServices;youshouldhavereceivedamailnotifyingyouofthedate,timeandlocationforthisevent.AtregistrationyoumustprovideanyoutstandingdocumentationthatisrequiredtomeettheconditionsonyourofferletterfromtheAdmissionsOffice.Ifyouareunsureofthespecifictime/dateoftherelevantregistrationevent,pleasecontactStudentServices.Moredetailfoundatthehyperlink:
5.SafeguardingPolicy
Thisguidanceaimstoensurethatadultsandchildrenatrisk(includingstudentsundertheageof18),andallthosewhoworkwiththem,aresafeandappropriatelysupportedwithinourinstitutionandtheactivitiesweorganise.
Weaimtoachievethisbyminimisingriskofharmfromdiscrimination,bullying,accidents,injuryandabuseinallitsforms.
Theaimistoprotectalladultsandchildrenatriskfromharmregardlessofgender,race,colour,nationality,ethnicornationalorigin,age,socio-economicbackground,disability,religiousorpoliticalbeliefs,tradeunionmembership,familycircumstances,sexualorientationorotherirrelevantdistinction.
TheguidanceappliestoallInstituteemployees,students,apprentices,freelancepractitioners,studentambassadors,alumni,volunteersandanyoneelserepresentingtheCIFS.
6.StudentSupportandDevelopment
Itisimportantthatallpartiesrecognizethatstudentdevelopmentisaboutmorethanhelpingthosestudentswithparticularacademicorpersonaldifficulties.
Whilstsuchstudentsclearlyneedourassistance,thebestsupportanddevelopmentprovisionwillengagewitheverystudenttohelpthemtomaximisetheirpotentialwhilststudyingatCIFS.
6.1DisabledStudents
Thiscontainsguidanceforallschoolsinordertomeettheneedsofdisabledstudents,assetoutwithintheLawsofPeople’sRepublicofChinaonProtectionoftheDisabledandguidanceontheaccessibilityoflearningmaterialsthatareusedonfacetofacedelivery.
Legislation:ThislegislationappliesequallytointernationalaswellastoPRCstudents,andtothosewhoaretakingpartofacourseonly.
Formoreinformationaboutthislegislation,pleaseconsultthefollowing:
Tutor(DisabilityLiaisonOfficer(DLO)):
EachtutorisexpectedtobeaDisabilityLiaisonOfficer(DLO).TheDLOwillbethepointofreference,adviceandguidanceformembersofstaffandstudentsintheschoolfordisabilityissuesandsupport.TheDLOshouldbeamemberofrelevantschoolcommittees,suchasLearningandTeachingCommitteeandStaffDevelopmentCommittee.
Schoolsshouldhavemechanisms(suchasaDisabilityActionPlan,DAP)to:
6.1.1DisabilitySupportServices
WeareheretosupporttheUniversitycommunityincreatinganinclusiveandequitableteachingandlearningenvironmenttothebenefitofallstudents.Ourspecialistserviceprovidesstudent-ledsupporttoenabledisabledstudentstoflourishasindependentlearners.
Weareheretohelpyouifyouhaveadisability,mentalhealthdifficulty,long-termmedicalcondition,autisticspectrumcondition,oraspecificlearningdifferencesuchasdyslexia,dyspraxia,dyscalculiaorADHD.
6.1.2TellusofaDisability
Wearecommittedtosupportingalldisabledstudentsandwanttomakeyourexperienceofuniversityanenjoyableone.Tohelpusdothis,pleasefollowthestepsbelowtoinformusandprovidetheappropriateevidence.
StepOneInformUs
Sothatwecanhelpyoumakethemostofyourstudies,pleasetellusaboutyourdisability.YoucanalsocontactusbeforeyoubeginyourstudiesandwhenyouhavereceivedanofferfromtheCIFS.PleasebeawarethatifyourinformationisprovidedlaterintheacademicyearthentheremaybeadelayintheInstitutemeetingsomeofyoursupportneeds.
Youshouldcontactusifyouhaveadisability,mentalhealthdifficulty,long-termmedicalcondition,autisticspectrumcondition,oraspecificlearningdifferencesuchasdyslexia,dyspraxia,dyscalculiaorADHD.
Theevidencerequireddependsonthenatureofyourdisabilitybutwillneedtobefromanappropriatelyqualifiedprofessional(suchasaGP,consultant,specialistnurseorEducationalPsychologist),whichspecifiesthefollowing:
StepThree:ConfirmationofyourSupportPlan
WewillcreateaSupportPlanthatdetailstheadjustmentswewillputinplace.Typically,thiswillcontaintheabilitytorequestcourseworkextensions,receiveyourlecturenotesbeforeyourlectures,accessrecordingsoflecturesandreasonableadjustmentsduringexamswhichcouldinclude:
StepFour:ReviewyourSupportPlanandmeettheteam
Youcanrequestanappointmentatanytime.ItcanbeachancetotalkthroughtheSupportPlanandunderstandhowthereasonableadjustmentsareputinaction.
IfyouwishtochangesomeoftherecommendationsinyourSupportPlanorfindadditionalsupportisrequiredasyouadjusttostudyingatahigherlevelpleasebookanappointment.
6.2Health
HealthissomethingthattheCIFStakesseriously.Webelievethatgoodhealthandwellbeingiscentraltoyouracademicstudyandpersonaldevelopment.WehaveInstituteclinicintheInstitute.
6.3TransportBetweenCIFSCampuses
Ifyouareonafacetofacecourse,orifyouarevisitingChongqing,theInstituteprovidesfreehopperbusservicesbetweenitscampuses.InQijiangcampuswehavetheinstitutebusalongsidetheteachingbuildings/libraries/dininghallanddormitories.
Itisexpectedthatduringperiodswhentheyshouldbeengagingwiththeirprogramme,theprimefocusofstudentsshouldbeontheirstudies.WhilsttheInstituterealisesthatstudentsmayfinditnecessarytoworkinordertosupportthemselves,theyshouldnotarrangeanyemploymentorotheractivitythatwillcausethemtobeunabletoattendandengagewithrequiredactivitiesorundertakerequiredprivatestudy.
Anystudentswhoareconsideringpart-timeemploymentareadvisedtodiscusstheirpositionwiththeirtutorbeforecommittingtothatcourseofaction.
Apprenticeswhoareparttimestudentsonaprogrammedesignedtointegratewith,andbesupportedbytheircontractualemploymentareexpectedtomaintainsupportiveemploymentforthedurationoftheirstudies.
Notwithstandingthis,theInstituterecognisesthevalueofpracticalexperienceaspartoftheoverallInstituteexperienceandunderstandsthatstudentsmaywishtotakeupopportunitiesthatwillenhancetheirfutureemployability.Whenconsideringanyemploymentopportunitiesstudentsshouldbearinmindthepossibleimpactontheirstudiesandonlyacceptemploymentthatismanageablealongsidetheirstudentworkload.
7.Assessment,degree-awarding
Thiscategorycontainsimportantregulations,policiesandguidancethatrelatetoassessment,awardsanddegreeclassifications(includingresponsibilitiesandextenuatingcircumstances).
TheInstituteisofferingthefollowingsupportsinassessment:
TheInstituteisofferingthefollowingsupportsindegree-awarding:
Moreinformationfoundatthehyperlink:
8.MitigatingCircumstanceGuidance
Allstudentsaretreatedwithoutbiasandacknowledgesthatthereareinevitablecircumstancesoccurringtostudents,whichmayadverselyaffectstudent’sattendance,abilitytositassessments,andengagementwithuniversitylife.Thedefinitionofmitigatingcircumstancesisregardedashighlydisruptiveorunexpectedeventsbeyondthestudent’scontrol.
ThemostcommonlyacceptedexamplesofcircumstancesconsideredtobemitigatingbyCIFSareusually.
a.Asuddendeteriorationinachronicmentaland/orphysicalhealthcondition;
b.Short-termseriousorsignificantillnessresultingintheneedformedicalintervention;
c.Autism;
d.Dyslexia;
e.Motordisorders.
f.Specificlearningdifficulties;
g.motorimpairment;
h.physicalandperceptualimpairments;
MoredetailsseetheAppendix1
9.FitnesstoStudy
TheInstituteiscommittedtosupportingstudentwellbeing,takesapositiveattitudetostudents’physicalandmentalhealth,andrecognisesthatthewellbeingofstudentsiscriticaltotheirlearning,academicachievementandtheirwiderstudentexperience.
TheFitnesstoStudyPolicyisdesignedtorecogniseandsupportstudentswhoarenotabletoparticipatefullyandsuccessfullyintheiracademicstudiesandlifegenerallyattheInstitutebyprovidingaconsistentandcoordinatedapproachtothemanagementoftheirindividualsituation.
TheFitnesstoStudyPolicyistobeusedwhen:
MoredetailsseeAppendix2
10.Concerns,complaintsandappeals
CIFShaspoliciesinrelationtocomplaints,includingthosefromapplicantsandcurrentstudents.Thesesareprimarilydirectedatstaffandstudents(currentandprospective)acrossallcampusesbutmayalsobeofinteresttothegeneralpublic.
Thereare3LevelstotheInstitutecomplaintsprocedure:
Level1:LocalLevel
Youareexpectedtotrytoresolveacomplaintdirectly,informallyandquicklywiththeperson/departmentconcerned:
Youshouldraisethecomplaintwithin1monthoftheunsatisfactorycircumstancesoccurring,atthelatest.Thesoonerthematterisraised,thebetter.
Youareexpectedtoexplainclearlywhattheproblemisandwhatoutcomeyouareseeking.
Ifyouaredissatisfiedwiththeoutcome,youcanescalateyourcomplainttolevel2.
Level2:HeadofSchool/Service(orequivalentatCIFS)review
YoushouldcompletetheLevel2ComplaintFormwithin1monthofnotificationoftheoutcomeofLevel1.
YoumustprovideaclearexplanationofhowyouattemptedtoresolveyourcomplaintinformallyatLevel1.Asaminimum,yourexplanationshouldincludeaspecificdate,anamedmemberofstafftowhomthecomplaintwasreportedandwhythecomplaintwasnotresolvedtoyoursatisfactionatLevel1.
Yourcomplaintmustbesubstantiatedbyevidence.Thismaycompriseone,oraseriesofthefollowingtypesofevidence:atimelineofevents,referencetorelevantpolicies,proceduresand/orregulations,letters,emails,independentmedicalevidence,reportsbyprofessionals,witnessstatements,screenshotsetc.Anyevidenceorappendicesrelevanttothecomplaintmustbesubmittedatthesametimeasthecomplaintformandclearlyreferencedandlabelled.
IfyouaremakingaSubjectAccessrequestaspartofyourcomplaint,youareexpectedtosubmitthisassoonaspracticablypossibleaftertheoutcomeofyourlevel1complaintandtoprovideevidenceofsubmissionaspartofyourlevel2complaint.
Itisyourresponsibilitytomakeyourcase.Complaintswillnotbeacceptedforfurtherinvestigationif:
Ifyoursubmissionisunclearorunnecessarilylong,youwillbeaskedtoresubmittheforminamannerthatenablesproperconsiderationofthecomplainttotakeplace.
Youwillnormallyreceiveanoutcomeletterwithin6weeksofreceiptofyourlevel2complaintformbytheAdmissionsTeam.Iftheinvestigationwilltakelongerthan6weeks,youwillbeinformedofthereasonandanexpecteddateofresponse.
Ifyouaredissatisfiedwiththeoutcome,youcanescalateyourcomplainttolevel3onthefollowinggrounds:
Level3:FacultyPro-ViceChancellor/Registrar/FacultyDean/DirectorofAcademicServices/equivalent
YoushouldsubmittheLevel3ComplaintFormwithin10workingdaysofnotificationoftheoutcomeoftheLevel2complaint.
Level3ComplaintForm
Youmustsetoutthegroundsofthecomplaintbymakingreferencetotheabovestandards,andmustprovideevidencetosupportyourclaim,includingproofofwhynewevidencebeingpresentedwasnotavailableatthetimeofthesubmissionofyourlevel2complaint.
Youwillnormallyreceiveanoutcomeletterwithin4weeksofreceiptofyourlevel3complaintformbytheAdmissionsTeam.Ifthereviewwilltakelongerthan4weeks,youwillbeinformedofthereasonandanexpecteddateofresponse.
Moreabouttheregulationfoundatthehyperlink:
11.AcademicMisconduct
11.1AcademicMisconductPolicyandProcedures
Wewantallstudentstolearnacademicconventionsandsubmitworkthatmeetstheexpectationsoftheacademiccommunity.Weprovideguidanceandtrainingsothatstudentscanavoidacademicmisconduct(see11.2).
CaseswheretherearereasonablegroundstosuspectacademicmisconductwillbeconsideredundertheInstituteRegulationsandmayleadtoapenaltybeingimposed.DetailsoftheInstituteacademicmisconductproceduresarehere:
MakesurethatyouhavereadandunderstoodtheprinciplesbehindtheInstitutepolicyandthedifferentformsofacademicmisconductidentified:
11.2AvoidingAcademicMisconduct
TheSchoolofEducationprovidesguidanceandtrainingtoallstudentstohelpthemavoidacademicmisconduct,whethertheyarestudyingfacetofaceoratadistance.Itisyourresponsibilitytoengagewithandfollowthisguidance.Moststudentswhoarefoundtohavecommittedacademicoffenseshavesimplyfailedtoengagewithandfollowguidance–orfailedtoseekhelpwhentheydidnotunderstandthisguidance.YoumustcompletetheAcademicIntegrityandPlagiarismActivities,Quizheldbytheschoolwhereyouarestudying.
12.EmergencyAcademicMeasuresduetoForceMajeure(includingCovid-19)
Moredetailsfoundatthehyperlink:
13.StudentRepresentationandFeedback
13.1LearningCommunityClub(LCC)
Wewanttohearyourviewsanditisveryimportantthatthevoiceofstudentsisrepresented.TheLearningCommunityClub(LCC)existstoensurethattheviewsofstudentsaregivenproperweightintheprocessesofcourseandmodulereview,andtoensurethatfeedbackfromstudentsabouttheircoursesofstudyarerepresentedtotheacademicstaffthroughouttheacademicyear.
TheSchoolarrangesLCCmeetingseachtermforallitscourses.Someareheldasface-to-facemeetings.
TheLCCalsowillconsiderExternalExaminerreportsandresponsestothese,aswellasotherevaluationdata.
Ifyouhaveanyquestionsorconcernsaboutyourcourse,whichyoucannotresolvedirectlywiththestaffinvolved,youshouldcontacttheLCCrepforyourcoursesothattheycanraiseitattheLCC.
Studentrepresentativesforeachcourseareelectedatthestartofeachacademicyear.DetailsofyourstudentrepresentativesandthedatesoftheLCCmeetingsforyourcoursewillbeorganizedbyyourtutor.Minutesandpapersofmeetings,includingExternalExaminerreports,willalsobepostedpubliclytothestudents.
13.2StudentEvaluationofTeaching
Yourfeedbackisveryimportanttous.Ittellsuswhatyouthinkofyourcourse,highlightsgoodpractice,indicateskeyissues,andenablesustoimprovewhatwedo.
ThereisonesurveyyouwillbeaskedtocompletetoprovidefeedbacktowardstheendofeachTERM.
AllfeedbackisanonymousandiscollectedviaZhengfangorQiangzhi.YouwillbeinformedeitherinpersonItwilltakeaboutfiveminutestocomplete.WelookatallcommentsandkeyissuesareconsideredbyAcademicAffairsOfficeintheInstitute,includingbystudentrepresentatives.Providedthatenoughstudentscompletethesurvey,itwillbepublishedforfuturestudents.
TeachingEvaluationFormfoundatAppendix3
14.AcademicAppeals
Youhavetherighttoappealfinaldecisionsofanacademicbody(suchasanexaminationboard)onassessment,progression,andaward.Thisincludesdecisionsrelatingtoprogression,extenuatingcircumstances,termination,classificationofyourfinalaward,orfitnesstopractice.Youcanonlymakeanappealonspecificgrounds,forexampleproceduralirregularity.
Occasionally,studentsareunhappyaboutthemarkstheyreceiveforasummativeassessment.Youdonothavetherighttoappealagainstmarksthathavenotbeenapprovedbyanexaminationboardnoragainsttheacademicjudgmentofthetutorsmarkingyourwork.Inotherwords,marksarenotreconsideredsimplybecauseyoudisagreewiththem,orbecausetheyarelowerthanyouhadhoped.
TheInstitute’sAcademicAppealsPolicyandProcedureexplainsyourrightstoappealandwhatcanbegroundsforanappeal(orwhenacomplaintwouldbemoreappropriate).
15.Libraries
AsastudentatCIFSyouarelikelytoneedtomakeuseoftheonlineLibrariesservices.TheseareaccessibleviatheLibrarieswebsite:Youcanalsoaccessmanylibraryservices.
AllstudentscanusetheILLservice.Distancelearningstudentswillbelimitedtoelectronicresources,butwillfindthatmanyresourcesareavailableelectronically.Theuniversitylibrarycoversanareaof40，000squaremeters,withatotalof1,900,000paperbooksand1,500,000e-books.
TheInstitutehasformulatedmeasuresforthemanagementofthelibraryofCIFStoensureagoodlearningenvironmentandsetuprulesandregulationsforthemanagementofbooklendingtoensuretheintegrityoflibraryresources.Thelibraryprovidesatotalof3,600seatsforstudents.
Theopeninghoursofthelibraryarefrom8:00a.m.to22:00p.m.fromMondaytoSunday.Inaddition,thelibrarydeliversaLiteratureRetrievalcourseforstudents,whichisacompulsorypublicbasiccourse.Itfocusesonhowtoretrievelearningmaterialsandscientificresearchliteraturefromdatabasesandaimstoimprovestudents’scientificresearchability.
Thiscoverstopicssuchasresourcediscovery,literaturesearching,criticalevaluation,andreferencing.Westronglyrecommendthatyouaccessthis,particularlyatthedissertationstage(ifapplicable),butyoudonotneedtocompleteeveryactivityunlessyouwantto.Moredetailsfoundatthehyperlink:
16.SocialMediaPolicy
Werecognizethatmoststudents(andstaff)usesocialmedia,andthatthesecanbeofgreatvalueandcanbeusedtosupportyourstudies.TheInstitutehasaSocialMediaPolicy,whichaimstoofferguidanceanddirectiononstudentuseofsocialmedia.
Whenusingsocialmediainyourpersonallife,youneedtobeawareofyourassociationwithandresponsibilitiestotheInstitute,andensurethatyourprofilesandrelatedcontentareconsistentwith:
Youmustalsobeawareofthepotentialimpactandpermanenceofanythingwhichyoupostonline.Therefore,youshouldavoidpostinganythingonlinethat:
YouarepersonallyresponsibleforwhatyoucommunicateonorthroughsocialmediaandyoumustadheretothestandardsofbehavioursetoutintheInstitute’spolicy:
17.InternationalStudents
Ifyouareaninternationalstudent,thereisawiderangeofservicesandresourcestohelpyou.Forfurtherinformation,visittheInternationalStudentswebsite:
18.RegulationsontheDailyManagement/CodeofConduct
YoushouldfamiliariseyourselfwiththeInstitute’sRegulationsontheDailyManagementforStudents.Whilesomeofthisappliestofacetofacestudentsoncampus,allstudentsshouldbeawareoftheprinciples.Moredetailedfoundatthehyperlink:
APENDIX1
MITIGATINGCIRCUMSTANCESGUIDANCE
1.CIFStreatsallstudentswithoutbiasandacknowledgesthatthereareinevitablecircumstancesoccurringtostudents,whichmayadverselyaffectstudent’sattendance,abilitytositassessments,andengagementwithuniversitylife.Thedefinitionofmitigatingcircumstancesisregardedashighlydisruptiveorunexpectedeventsbeyondthestudent’scontrol.
2.ThemostcommonlyacceptedexamplesregardedbytheInstituteasmitigatingcircumstancenormallyare:
a.Suddendeteriorationofachronicmentaland/orphysicalhealthcondition;
b.Short-termseriousorsignificantillnessthatleadstotheneedofmedicalintervention;
c.Severeemergencyfamily/personalissue;
d.Bereavement;
e.ChinaVisaproblems/changeinimmigrationstatus.
3.Forthepurposeofthisguidance,achronicconditionencompassesawiderangeofsymptomsandillnesses.Ifastudentissufferingfromasuddendeteriorationofthechronicconditionthatispreventingthemfromengaginginandattendinguniversity,theInstituteexpectsthattheyseekmedicalinterventionorprofessionalhelpwithoutdelay.Inaddition,thestudentmustcontacttheiracademicadvisorimmediatelyiftheyarestrugglingtoattendandengageintheirstudies.
4.Studentswhohaveanon-goingdeclaredSENsaregivenreasonableadjustmentsonthebasisofacademicsuitabilityfortheprogrammeofstudy.Theseadjustmentsareagreedinadvanceandarenotcoveredbymitigatingcircumstances.Long-termdisabilityshouldnotbeconsideredasagroundofthemitigatingcircumstancessinceitisaretrospectiveprocess,whenthedisabilitiesarenormallyregisteredbyStudentAffairs.
5.Noteveryunexpectedeventwillbeseenasamitigatingcircumstance.Studentsareexpectedtomanagecircumstancesintheirlivesinconjunctionwiththeirresponsibilitiesasastudent.ThefollowinglistisnotexhaustivebutWILLNOTNORMALLYBESEENASAMITIGATINGCIRCUMSTANCE:
a.Commonillnessessuchascolds,flus,stomachbugs,plannedmedicalappointmentsevenwhensupportedbyevidenceasthesenormallywouldfallundertheabsencethreshold;
b.Amedicalconditionsupportedby‘retrospective’/’post-dated’medicalevidenceormedicalcircumstancesthatoccurredoutsidetherelevantassessmentperiod;
c.Employment;
d.Financialdifficulties;
e.Traveldelaysandtransportdifficulties;
f.Personaltravelanddelaysduetopersonaltravel;
g.Poortimemanagement;
h.Long-termSENSconditionforwhichthestudentisalreadyreceiving
adjustments;
i.Ongoingcaringresponsibilitiesoffamilymembers/dependents;
j.Religiousholidays/familyevents;
k.Personalcomputer/printerproblems(includingwithInstitute
computer/server/printingfacilities);
l.Poorpracticee.g.nobackupofelectronicdocuments;
m.Criminalconviction;
n.Beingunawareofthedatesortimesofsubmissiondeadlinesor
examination(s);
o.NotbeingawareoftheAttendancePolicy/MitigatingCircumstance
Guidance.
SubmittingMitigatingCircumstance
6.Thesubmissionofevidencemustbeinlinewiththesubmissiondatesoftheappeal.TheStudentPrivacyPolicyisinplacewiththeevidenceyouprovideandalltherequestsareregardedasstrictlyconfidential.
7.Iftheappealissubmittedwithoutthenecessaryevidence,itwillnotbeheard.TheCommittee,however,maydecidetoaccepttheapplicationoutofdiscretion,ifthestudentcouldprovegenuinegroundsbysupportingevidencetoexplainthereasonsforlatesubmission.
EvidenceRequirements
8.Studentsareresponsibleforsubmittingtheevidencewiththeappeal.ItisnottheburdenoftheInstitutetocollateevidenceonthestudent’sbehalf.TheCommitteewill,however,fromtimetotimereachouttoarelevantmemberoftheInstitutetoseekfurtherinformationshoulditberequiredtomakeadecisionrelevanttothecase.
9.Evidenceexamples:
a.Medicalevidenceofcertificationorletterbyaregisteredmedicalpractitioner:
i.confirmingthenatureandextentoftheillness;
ii.confirmingthedatesclearlycorrespondwiththetimeframeoftheclaim;
iii.wheneverpossible,comesfromalocallyregisteredmedicalpractitioner;
iv.confirmingthattheclaimhasanimpactonattendanceand/orassessments;
b.Reportfromapoliceofficerorinvestigatingauthority(acrimereference
numberisneededifnecessary);
c.Letterfromsolicitor,summonstoattendcourt.
10.TheInstitute,underthefreedomofinformationact,reservestherighttoliaisewiththerelevantperson,inregardstoseekingclarificationoftheauthenticityofsubmittedevidenceatthetimeofthedecisionstage.Ifstudentsarefoundtosupplyfraudulentdocumentation,adisciplinaryactionwillbegiven.
VERSIONMANAGEMENT
ResponsibleDepartment:(DepartmentofRegistry,AdmissionsandAcdemicAffairsOffice)
Approvingbody:AcademicBoard
Versionno.
KeyChanges
Dateofapproval
Dateofeffect
1
2
3
Restrictedaccess
TickasappropriateYes
No
APENDIX2
FITNESSTOSTUDYPOLICY
specifictasksand/oractivities;
and/orexperienceofotherstudents;
5.TherearethreelevelstoaFitnesstoStudyprocedure:
Level1–InitialConcerns,DevelopingaProgressPlan
qualifiedmedicalpractitionerormentalhealthpractitioner,andthatthereisappropriatemedical,educational,andpastoralprovisiontosupportthem.
educational,andpastoralprovisiontosupportthem.
Studentsmustsuspendunderoneofthefollowingcircumstances:
(1)Thesuspensionfortreatmentandrecuperationshallaccountforone-thirdofthetotalclassperiodofonesemester;
(2)Thosewholeaveformorethanonethirdofthetotalclasshoursofonesemester;
(3)StudentapplyforsuspensionthemselvesortheInstituteconsidersitisnecessaryforthemtosuspensestudyduetosomespecialreasons.
(1)Whereascholarissuspendedduetoillnessorotherreasons,thestudentshallbringrelevantcertificatesandgothroughthesuspensionproceduresaccordingtotheprovisionsoftheInstitute;
(2)Studentswhohavesuspendedinstituteduetoillnessshouldleaveinstitutetorecuperateandpaytheirownexpensesexceptforthemedicalexpensesaccordingtotheprovisionsofstatedocuments;
(3)TheRegisteredPermanentResidenceofthesuspendedstudentsshallnotbemovedoutoftheInstitute.
(1)Upontheexpirationoftheperiodofsuspension,studentsshallholdawrittenreportandrelevantdocumentsbeforethestartofthesemester;
(2)StudentswhohavesuspendedinstituteduetoillnessmustbediagnosedtothehospitalandcannormallyparticipateinvariousteachingactivitiescarriedoutbytheInstitute;
(3)Afterresuminginstitute,thestudiesmustbecompletedaccordingtotheprofessionalpersonneltrainingprogramforthenewgrade.Iftherequiredcoursesthatpasstheoriginalpre-universityexamination,theenrollmentandbasicrequirementsareequivalenttoorhigherthanthecorrespondingcourseofthenewlytransferredgrade,thescoresandcreditsofthecoursearerecognized,andtheotherunadmittedcreditscanbecreditedtothepublicelectivecourse.Forthecoursesrequiredinthetransferredgrademajortrainingprogramandarenotstudied,studentsmustobtaincreditsthroughtheassessmentcoursewithinoneyearofthetransferredmajor.
WithdrawalfromCIFS
39.Studentwillbeexpelledfrominstituteunderoneofthefollowingcircumstances:
(1)Theaccumulativecreditsofunqualifiedcoursesreach70%oftheminimumtotalgraduationcreditsstipulatedinthetalenttrainingprogram;
(2)Thosewhofailtocompletetheirstudieswithintheprescribedperiodofstudy(includingsuspensionofinstituteorreserveofinstitutestatus);
(3)Thosewhosuspendthesuspensionofinstituteorretaintheexpirationoftheinstitutestatus,failtoapplyforresumingstudywithinthetimelimitprescribedbytheInstituteorfailtheapplicationafterexamination;
(5)ThosewhohavenotparticipatedinteachingactivitiesstipulatedbytheInstitutefortwoconsecutiveweekswithoutapproval;
(6)ThosewhofailtoregisterbeyondtheprescribedtimelimitoftheInstituteandfailtogothroughtheproceduresforsuspendingtheregistration;
(7)AstudentappliesforwithdrawalofinstituteandobtainstheapprovaloftheInstituteandcompletesthewithdrawaloftheInstitute.
40.Studentswhodropoutofinstitutefortheabovereasonsshallsubmitthereporttothepresidentofthepresidentoftheschoolandapproval,submitittotheviceprincipalinchargeoftheprincipalforexaminationandapproval,andsubmitthewithdrawal.
41.Theaftermathofthestudentsshallbehandledinaccordancewiththefollowingprovisions:
(1)Studentswhodropoutmustcompletetheformalitiesofleavingschoolwithintwoweeksafterthenoticeofquittingschoolisservedortheannouncementcomesintoeffect,andtheirfilesandhouseholdregistrationshallbereturnedtotheiroriginalplaceofresidence;
(2)Studentswhodropout,theschoolofthestudentshallissueacertificateofquittingaftercompletingtheformalitiesofleavinginstitute;
(3)Studentswhodropoutofthecoursewillberecognizedbytheirgradesandcredits,whichwillbetruthfullyrecordedinthegradesystemandissuedbytheschoolofthestudent.
42.Ifastudenthasanyobjectiontothehandlingofwithdrawal,studentmay,within10workingdaysfromthedateofreceivingthenoticeofwithdrawal,appealtotheStudentAdministrativeRegulationsofChongqingInstituteofForeignStudies.
APENDIX3CIFSTeachingAssessmentIndexSystemOnlineforStudent
CIFSTeachingAssessmentIndexSystemOnlineforStudent
No.
Assessmentcontent
Totallyagree
Partlyagree
Rarelyagree
Partlydisagree
Totallydisagree
10points
8points
6points
4points
2points
Theteacheriswellpreparedbeforeclass.
Theteacher’sclassroomexplanationsareveryclearandeasytounderstand,andideologicalandpoliticaleducationisintegratedintocurriculumteaching.
Theteacher’slectureshighlightapplicabilityandinnovation.
4
Theteacherinteractswithstudentsactively,andmakesfulluseoftheclasstime.
5
Classroomorganizationandmanagementisverygood,andthereisnosituationsuchasstudentsplayingmobilephones,sleeping,talking,etc.
6
7
Theteacheractivelyanswersquestionsorgivesguidancetostudentsbothinandafterclass.
8
Theassignmentofhomeworkisappropriateandcancoverthelearnedcontent.
9
Studentscanmasterthebasicknowledgeandskillsofthecoursewell.
10
Thisisaverygoodcoursewithanexcellentteacher.
Whatdoyouthinktheteacherneedstoimproveintheteachingprocess
Notes:
Thisformisanonlineformforonestudentevaluatingoneindividualcoursetaughtbyoneteacher,whetherthecourseistaughtonlineorfacetoface.